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HRMThread - Web based Payroll & HR Management Software

HRMThread is very easy, flexible and user-friendly Web based Payroll Management software that takes care of all your requirements relating to accounting and management of employee’s Payroll. This versatile, user friendly, package, offers user defined Earning / Deduction / Loan Heads & Calculation Formulae / Tables. The package generates all the outputs & statutory reports required by a Payroll application.

HRMThread is very easy, flexible and user-friendly Web based Payroll Management software that takes care of all your requirements relating to accounting and management of employee’s Payroll. This versatile, user friendly, package, offers user defined Earning / Deduction / Loan Heads & Calculation Formulae / Tables. The package generates all the outputs & statutory reports required by a Payroll application.

Key Feature Details::

Flexible Structure building capability of Earnings & Deductions
  • Flexibility to add or modify any number of Salary Components – Earnings & Deductions
  • User Defined Entry Field with unmatched flexibility for Formula, percentage or Customized Calculation
  • Taxable & Non Taxable Earnings for Income Tax Calculations
  • Payslip / Non Payslip Component
  • Calculation based on Attendance
  • Monthly or Yearly Payments
  • Frequency of Salary Head
  • Also compute various other components that do not appear in Payslip
Leave & Attendance Management
  • Leave Rules can be defined
  • Yearly Credit of Leave/ Pro rata basis
  • Monthly Increment of Leave on Pro-rata basis
  • Carry forward facility for balance leave
  • Encashment of Leave / Encashment In excess of Leave
  • Leave Utilizes & Balances can be checked
  • CL, PL, SL, Compensatory & Customizable Leaves
  • Automatic Leave payout on termination of Employees (in Full & Final Settlement)
  • Swipe card / Attendance machine if any can be linked to our software
  • Attendance Arrears
  • Monthly Attendance Register & Yearly Attendance Summary
  • Attendance / Leave Ledger
  • Submission of online Leave Application and supporting workflow.
Loan & Advance Management
  • User Definable Loans/Advances (Multiple)
  • Loan Disbursement option with EMI option
  • Automatic recovery of EMI & stops automatically once the Loan amount is totally recovered
  • Auto calculation of Interest on Loans based on Flat Interest, Reducing Balance
  • Lumsum recovery of Loan
  • Interest free Loan Perquisites as per Income Tax
  • Loan Recovered, Loan Balances & Loans History – Employee wise
  • Loan Ledger.
  • Online submission of Loan Application and supporting workflow.
Payroll Processing
  • Input information for all newly joined employees and resign left employees
  • Create a new payroll month & Process Salary
  • Over-ride facility for any Salary components
  • Salary on Hold & Freezing of Salary in case of Termination of Employees
  • Process by Exception – you only need to enter Pay and/or deduction information when there are changes
  • Pro-rata calculations for employees based on Absenteeism
  • Process & Print Payslips for groups or for selected employees
  • Lock month facility to avoid changes in Processed Data
Salary Reports (Payslip & Salary Sheet)
  • Automatically calculates all the income, deductions & Company Contributions as per the requirement
  • Regular Payslips (with Logo) can be viewed or Emailed
  • Reimbursement Payslips can be viewed or Emailed
  • User defined Salary Sheets can be viewed
  • Generates Cash / Cheque / Bank Transfer List
  • Generate Bank Statement, Direct Electronic Bank transfer files & Covering Letter for Banks
  • YTD salary Sheet & Summary of each employee
  • Separate Payslips can be generated for Arrears, Medical, Reimbursement & LT
Bank Transfer
  • Bank Transfer Statement facility available for all the banks
  • Soft copy format also available in Excel or any format specified by different banks
  • Bank Transfer Statements can be generated for both Regular, Reimbursement Payments & Supplementary Payments
  • Covering Letters
  • Cheque / Bank Transfer / Cash List
Reimbursement Management
  • Multiple Reimbursement Components like Medical , LTA & Customizable Reimbursement Components
  • Upper limits can be specified – Employee wise or Grade wise
  • Annual Limits or Monthly Accruals
  • Opening Balance, Entitlement, Amount Reimbursed and Balance amount can be checked
  • Reimbursement Payslips, Bank transfer statement for Reimbursement Component
Arrears Calculation
  • Arrears calculation for any previous period / Retrospective effect
  • Separate Payslips can be generated for the Arrears Components
  • Bank transfer statement for Arrears Component
Other Payments
  • Overtime Calculation
  • Gratuity, Bonus & Exgratia Calculation
  • Reimbursement – Medical, LTA or any other user definable reimbursement
  • Supplementary Payments
  • Monthly Reconciliation – allow us to compare the changes in the pay components from last month to this month or for any number of months
PF Calculation & Reports
  • User defined PF Rate of Deduction for Employer & Employee
  • Employee & Employer Contribution
  • Automatic Bifurcation of EPF & EPS
  • PF applicability check at Employee Level
  • Options to Limit Maximum Salary for PF Deduction
  • Form 5, 10, 12A, 3A, 6A, Challan & Reconciliation Statement
ESIS Calculation & Reports
  • User defined ESIC Rate of Deduction for Employer & Employee
  • ESIC applicability check at Employee Level
  • ESIC Register, Form 5, 6 & Challan
Professional Tax
  • User definable State wise Slab
  • PT applicability check at Employee Level
  • Form III & Challan
Income Tax Management
  • Auto calculations of Exemptions & Deductions and compute income tax payable for the entire year & the tax to be paid this month
  • Auto calculation of TDS based on Projections
  • Income Tax Projections with the options to deduct projected tds from Monthly Sala
  • Prints Form 16, 12BA & Online Challan 281
  • Quarterly e-TDS Return as per the NSDL format
  • Income Tax Projections can be emailed in PDF format
Full & Final Settlement
  • Employees Full & Final settlement can be prepared based on resignation of employees either in the current month or in the previous month
  • Automatically calculates outstanding Loan balances, Notice pay and Leave Encashment , Gratuity and recovers all Loan balances and Income Tax.
  • Generates Full & Final Settlement Calculation sheet for all the calculations done
User Defined Reports
  • User Defined Reports with the option to choose from the available field, user can define his own customized columnar reports
  • Sorting, Grouping, Sub-total, Grand-total & Conditions can be defined
  • Output reports to screen, printer, MS Word & Excel
  • Option to preview Payslips / Salary Sheets or any other reports on screen before final printing
  • Print Transaction & Master History for any period
  • Generating report is made easy with an advanced filter function to select the relevant employees or groups for the report
  • Prints any of our report for the previous periods.
Data Import (Masters, Salary & Leave Record)
  • Employee & Payroll Data if available in Excel can Imported to our software
HR Functions
  • General Information
  • Personal Information
  • Address/ Contact details
  • Employee Qualification
  • Family Members/ Emergency contacts/ PF Nominee/ LIC Nominee/ Gratuity Nominee
  • Work Experience
  • Passport/Visa details
  • LIC details
  • Hobbies
  • Achievements
  • Vehicle/ Driving Licence details
  • Employee Trainings
  • Employee Appraisals/ Questions/ Question Groups/ Questionnaire Designer
  • Employees Documents/ Photos / Attachments
  • Employee Targets/ Commitments
  • Employee Skills
  • Complete Tracking of Employee Movement between Branches Departments/ Grades/ Designations
  • Various Reminder
Reimbursement & Claim Management
  • Creation of different reimbursement heads.
  • Employee can submit Reimbursement claim online.
  • Employee can attached soft copy of his reimbursement bills.
  • Reimbursement balance, entitlement, Summary, Ledger
  • Approval Workflow – Accepted & Rejected with auto mail Intimation
Online TDS Declaration Management
  • Employee can submit Income Tax Declaration Online
  • Employee can attached soft copy of his declaration proof.
  • Income Tax projection report – Projected & Actual Basis
  • Approval Workflow – Accepted & Rejected with auto email Intimation
Tax Planner
  • Enter the Investment details and get the instant projections for TDS.
  • Tax planning can be done with this tool easily, by testing various combinations of testing and get the best combination.
User Rights
  • Users can be created
  • User Level Rights can be created and managed
  • Role based Security Model/ Assign rights to Payroll Officers for Managing different groups of employees
Software Architecture
  • Completely Web based product
  • Designed using State of art technology. ASP.NET 3.5 + MS SQL
  • Software installation on clients machines are not required.
  • All authorized personnel can login to the system and do the required functionality as per their rights
  • Audit Trails
  • News
  • Announcements
  • Company Documents
  • FAQ
  • Kiosk
  • Polls
  • Query
  • SurveysLeave Application
  • Reimbursement Request
  • TDS Declaration
Employee Self Service Module
  • Each employee is provided with an online account
  • Employees can login and view their
    • Payslips
    • Yearly Salary Register
    • Loan / Advances Recovery/ Balance
    • Reimbursement Payments / Balance / Status
    • Income Tax Projections
  • Submit their Income Tax Declarations
  • Submit Leave Application
  • Submit Reimbursement Bills.
  • ESS gives employees direct access to their month-end / year-end paperwork. They can download, print and save these documents themselves
  • Delivers significant cost & time savings for Payroll/HR department.
  • Improves administrative responsiveness & efficiency.
  • Enables greater employee satisfaction, fuels productivity
Other Add on Modules
  • Integration of Payroll Software with Tally
  • Cheque Printing Module

Our Partial Clientele

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