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HRMThread - Cloud Payroll & HR Software

HRMThread is very easy, flexible, and user-friendly Cloud Payroll Management software that takes care of all your requirements relating to accounting and the management of employee Payroll. This versatile, user-friendly package offers user-defined earnings, deductions, loan heads, calculation formulas, and tables. The package generates all the outputs and statutory reports required by a Payroll application.

Key Feature Details::

Flexible Structure building capability of Earnings & Deductions
  • Flexibility to add or modify any number of Salary Components – Earnings & Deductions
  • User Defined Entry Field with unmatched flexibility for Formula, percentage or Customized Calculation
  • Taxable & Non Taxable Earnings for Income Tax Calculations
  • Payslip / Non Payslip Component
  • Calculation based on Attendance
  • Monthly or Yearly Payments
  • Frequency of Salary Head
  • Also compute various other components that do not appear in Payslip
Leave & Attendance Management
  • Leave Rules can be defined
  • Yearly Credit of Leave/ Pro rata basis
  • Monthly Increment of Leave on Pro-rata basis
  • Carry forward facility for balance leave
  • Encashment of Leave / Encashment In excess of Leave
  • Leave Utilizes & Balances can be checked
  • CL, PL, SL, Compensatory & Customizable Leaves
  • Automatic Leave payout on termination of Employees (in Full & Final Settlement)
  • Swipe card / Attendance machine if any can be linked to our software
  • Attendance Arrears
  • Monthly Attendance Register & Yearly Attendance Summary
  • Attendance / Leave Ledger
  • Submission of online Leave Application and supporting workflow.
Loan & Advance Management
  • User Definable Loans/Advances (Multiple)
  • Loan Disbursement option with EMI option
  • Automatic recovery of EMI & stops automatically once the Loan amount is totally recovered
  • Auto calculation of Interest on Loans based on Flat Interest, Reducing Balance
  • Lumsum recovery of Loan
  • Interest free Loan Perquisites as per Income Tax
  • Loan Recovered, Loan Balances & Loans History – Employee wise
  • Loan Ledger.
  • Online submission of Loan Application and supporting workflow.
Payroll Processing
  • Input information for all newly joined employees and resign left employees
  • Create a new payroll month & Process Salary
  • Over-ride facility for any Salary components
  • Salary on Hold & Freezing of Salary in case of Termination of Employees
  • Process by Exception – you only need to enter Pay and/or deduction information when there are changes
  • Pro-rata calculations for employees based on Absenteeism
  • Process & Print Payslips for groups or for selected employees
  • Lock month facility to avoid changes in Processed Data
Salary Reports (Payslip & Salary Sheet)
  • Automatically calculates all the income, deductions & Company Contributions as per the requirement
  • Regular Payslips (with Logo) can be viewed or Emailed
  • Reimbursement Payslips can be viewed or Emailed
  • User defined Salary Sheets can be viewed
  • Generates Cash / Cheque / Bank Transfer List
  • Generate Bank Statement, Direct Electronic Bank transfer files & Covering Letter for Banks
  • YTD salary Sheet & Summary of each employee
  • Separate Payslips can be generated for Arrears, Medical, Reimbursement & LT
Bank Transfer
  • Bank Transfer Statement facility available for all the banks
  • Soft copy format also available in Excel or any format specified by different banks
  • Bank Transfer Statements can be generated for both Regular, Reimbursement Payments & Supplementary Payments
  • Covering Letters
  • Cheque / Bank Transfer / Cash List
Reimbursement Management
  • Multiple Reimbursement Components like Medical , LTA & Customizable Reimbursement Components
  • Upper limits can be specified – Employee wise or Grade wise
  • Annual Limits or Monthly Accruals
  • Opening Balance, Entitlement, Amount Reimbursed and Balance amount can be checked
  • Reimbursement Payslips, Bank transfer statement for Reimbursement Component
Arrears Calculation
  • Arrears calculation for any previous period / Retrospective effect
  • Separate Payslips can be generated for the Arrears Components
  • Bank transfer statement for Arrears Component
Other Payments
  • Overtime Calculation
  • Gratuity, Bonus & Exgratia Calculation
  • Reimbursement – Medical, LTA or any other user definable reimbursement
  • Supplementary Payments
  • Monthly Reconciliation – allow us to compare the changes in the pay components from last month to this month or for any number of months
PF Calculation & Reports
  • User defined PF Rate of Deduction for Employer & Employee
  • Employee & Employer Contribution
  • Automatic Bifurcation of EPF & EPS
  • PF applicability check at Employee Level
  • Options to Limit Maximum Salary for PF Deduction
  • Form 5, 10, 12A, 3A, 6A, Challan & Reconciliation Statement
ESIS Calculation & Reports
  • User defined ESIC Rate of Deduction for Employer & Employee
  • ESIC applicability check at Employee Level
  • ESIC Register, Form 5, 6 & Challan
Professional Tax
  • User definable State wise Slab
  • PT applicability check at Employee Level
  • Form III & Challan
Income Tax Management
  • Auto calculations of Exemptions & Deductions and compute income tax payable for the entire year & the tax to be paid this month
  • Auto calculation of TDS based on Projections
  • Income Tax Projections with the options to deduct projected tds from Monthly Sala
  • Prints Form 16, 12BA & Online Challan 281
  • Quarterly e-TDS Return as per the NSDL format
  • Income Tax Projections can be emailed in PDF format
Full & Final Settlement
  • Employees Full & Final settlement can be prepared based on resignation of employees either in the current month or in the previous month
  • Automatically calculates outstanding Loan balances, Notice pay and Leave Encashment , Gratuity and recovers all Loan balances and Income Tax.
  • Generates Full & Final Settlement Calculation sheet for all the calculations done
User Defined Reports
  • User Defined Reports with the option to choose from the available field, user can define his own customized columnar reports
  • Sorting, Grouping, Sub-total, Grand-total & Conditions can be defined
  • Output reports to screen, printer, MS Word & Excel
  • Option to preview Payslips / Salary Sheets or any other reports on screen before final printing
  • Print Transaction & Master History for any period
  • Generating report is made easy with an advanced filter function to select the relevant employees or groups for the report
  • Prints any of our report for the previous periods.
Data Import (Masters, Salary & Leave Record)
  • Employee & Payroll Data if available in Excel can Imported to our software
HR Functions
  • General Information
  • Personal Information
  • Address/ Contact details
  • Employee Qualification
  • Family Members/ Emergency contacts/ PF Nominee/ LIC Nominee/ Gratuity Nominee
  • Work Experience
  • Passport/Visa details
  • LIC details
  • Hobbies
  • Achievements
  • Vehicle/ Driving Licence details
  • Employee Trainings
  • Employee Appraisals/ Questions/ Question Groups/ Questionnaire Designer
  • Employees Documents/ Photos / Attachments
  • Employee Targets/ Commitments
  • Employee Skills
  • Complete Tracking of Employee Movement between Branches Departments/ Grades/ Designations
  • Various Reminder
Reimbursement & Claim Management
  • Creation of different reimbursement heads.
  • Employee can submit Reimbursement claim online.
  • Employee can attached soft copy of his reimbursement bills.
  • Reimbursement balance, entitlement, Summary, Ledger
  • Approval Workflow – Accepted & Rejected with auto mail Intimation
Online TDS Declaration Management
  • Employee can submit Income Tax Declaration Online
  • Employee can attached soft copy of his declaration proof.
  • Income Tax projection report – Projected & Actual Basis
  • Approval Workflow – Accepted & Rejected with auto email Intimation
Tax Planner
  • Enter the Investment details and get the instant projections for TDS.
  • Tax planning can be done with this tool easily, by testing various combinations of testing and get the best combination.
User Rights
  • Users can be created
  • User Level Rights can be created and managed
  • Role based Security Model/ Assign rights to Payroll Officers for Managing different groups of employees
Software Architecture
  • Completely Web based product
  • Designed using State of art technology. ASP.NET 3.5 + MS SQL
  • Software installation on clients machines are not required.
  • All authorized personnel can login to the system and do the required functionality as per their rights
  • Audit Trails
  • News
  • Announcements
  • Company Documents
  • FAQ
  • Kiosk
  • Polls
  • Query
  • SurveysLeave Application
  • Reimbursement Request
  • TDS Declaration
Employee Self Service Module
  • Each employee is provided with an online account
  • Employees can login and view their
    • Payslips
    • Yearly Salary Register
    • Loan / Advances Recovery/ Balance
    • Reimbursement Payments / Balance / Status
    • Income Tax Projections
  • Submit their Income Tax Declarations
  • Submit Leave Application
  • Submit Reimbursement Bills.
  • ESS gives employees direct access to their month-end / year-end paperwork. They can download, print and save these documents themselves
  • Delivers significant cost & time savings for Payroll/HR department.
  • Improves administrative responsiveness & efficiency.
  • Enables greater employee satisfaction, fuels productivity
Other Add on Modules
  • Integration of Payroll Software with Tally
  • Cheque Printing Module
Exit Management
  • Employee can place the request for exit online.
  • Request can be approved or rejected by the immediate authority.
  • Superiors can input exit requests for their subordinates.
  • Exit request is sent to each concerned department head for Approval.
  • Department Head can input/track receivables from the employee.
  • Upon clearance from department heads, Email intimation to respective authority for their further course of action.
  • Auto transfer of data to Payroll for full & final settlement calculation.
Recruitment Management
  • Manpower Requisition Form and related Workflow for approvals.
  • Vacancy Creation and related workflow for approvals.
  • User-friendly Resume Database Management.
  • Easy Integration of Online Resume Submission by the candidate.
  • Search in Resume Database for keywords, Vacancy Requirements Search inside records, CVs, notes, emails, etc.
  • Review, Shortlist, and Tag Candidate Profiles.
  • Online test for a candidate.
  • Schedule Interview Rounds with Automatic alerts to Candidates through Emails.
  • Update Interview Results with Automatic alerts to Candidates through Emails.
  • Generate Offer Letters to candidates with Automatic Alerts to Candidates through Emails.
  • Generate Appointment Letters to candidates with Automatic Alerts to Candidates through Emails.
  • Post/View/browse Candidate Details, Notes, Emails, History, and CV with simple clicks.
  • Bulk Email to candidates.
Performance Management (PMS)
  • Company Objectives and Initiatives can be defined.
  • Goals/KRA derived from Company Initiatives can be maintained.
  • Job Description (JD) based goals are maintained.
  • Goal sheet allocation for the employees with a workflow between manager and employee can be done.
  • Upon Goal Sheet Approval by the employee and manager, the goal sheet is assigned to the employee.
  • Employees can regularly keep posting goal progress which is automatically available to the manager.
  • At the appraisal event, managers can view goal sheet achievement and rate the goal sheet.
  • KRA/competencies / QA forms can be designed by the user and can be allotted to employees at the time of appraisal.
  • Notes can be put in by Managers, dotted managers.
  • The 360-degree appraisal can be achieved where Managers, Subordinates, Peer groups, and Customers.
  • Vendors can rate the employee based on various user-defined parameters.
  • Normalization of appraisal score provided for the HR function.
  • Appraisal result is available at the time for Promotions/increments.
  • An appraisal is fully automated, user-defined, and workflow based on email intimations.
  • Not closed Appraisals and conflicts can be tracked.
Training Management
  • User-defined Training Course / Course Categories available.
  • Course Programs can be created resulting in a Training Schedule for a given Training Year.
  • Nominations can be done through.
    • Employees can nominate themselves Online for the training through self-nomination
    • The manager can nominate his subordinates for the training.
    • Nomination can also be done due to Training Need Analysis.
  • Faculty / Coordinator and External Agency masters can be maintained.
  • While designing Courses, Qualifying Skills, Qualifying Courses, disqualifying courses, Reading Links, etc. can be maintained.
  • Direct Cost and indirect cost per employee can be maintained.
  • Employee training costs can be calculated based on the formula.
  • Pieces of training Schedules for the calendar are pre-defined and available to the employees online.
  • After the training, employees can post feedback, and faculty/trainers can also post the rating of the participant employees.
  • Date-wise Employee / Whole Program Attendance can be maintained easily.
  • Training Locations, Training Venues, and Special Needs during training.
  • Expectations from the training can be defined.
  • Based on the predefined Priority scheme training program can be allotted for a limited no of seats.
Timesheet Management
  • Flexible Timesheet reporting on an hourly, daily, weekly, or monthly basis.
  • Minimum working hours’ parameters can be defined.
  • An unlimited number of projects, clients, or activities can be created.
  • Automatic or Manual CTC rate can be defined.
  • Billing can be fixed, and user-defined based on the per-hour rate per employee in the project.
  • Managers can fill the timesheet for their subordinates.
  • Timesheets approved by the Team Leaders / Managers & Locking process.
  • Reminder Email for Timesheet not filled in by employees.
  • Project-wise / Activity-wise expenses can be tracked easily.
Travel Management
  • Combined request for ticketing, visa, hotel & cab reservations, foreign currency purchase, etc.
  • Multi-level / multi-department approval workflow management.
  • After approval, the request send to Travel Desk for booking.
  • Booking Confirmation from the travel desk.
  • The employee will raise the travel advance request.
  • HRMTHREAD Mobile App
    HRMTHREAD provides users with a cutting-edge employee benefits Mobile App with access to self-service tools, a document library, and current news updates using the media of their choice.

    HRMTHREAD Mobile App is optimized to provide quick, easy access on tablets and smartphones. It enables greater employee satisfaction & fuels productivity.

    • Employee Profile.
    • News / Documents.
    • Daily Attendance Mark-in & Mark-Out. | Face Recognition. | Selfie Attendance. | Geo-Fencing.
    • Attendance with GPS Location tracking.
    • Apply to Leave for On Duty, Overt time, or Attendance, where HOD can approve such leaves on the GO.
    • Employees can view their payslip details online. | Reimbursement.
    • Reminders like Birthday / Anniversary etc.
    • Suggestions / Notes by employees etc.

    Our Partial Clientele


    What our Clients say About us


    We have a decade-long association with Sensys Technologies. We are proud users of Sensys's various software be it HRM Thread, Asset Thread, Easy TDS, EasyPay, and our experience has been very good. The sales Team, Support Team are doing a wonderful job. Keep it up team Sensys. Good Luck.

    We are using Sensys Software since 2017 it is amazingly easy to use and their support team is also very help full.

    We are using Sensys Hrmthread software here at Healthcell Services, it has become an important and most useful part of our organization so far!

    We are using Sensys EasyTDS & HRMTHREAD since 2012 in Darvesh Group it perfectly handled our problems and give solutions in time!

    At V-Trans India Ltd, we are using the EasyTDS software package of Sensys since 2007, It is user-friendly since then to now!

    We are using hrmthread software since 2008 in Precihole Machine Tools Pvt. Ltd. hrmthread software is very user-friendly.